10 Reasons Why You Should Upgrade Your Scanner Machine

The business successfully exists on the condition that it is constantly developing. Likewise, your technologies must grow with your business. Too often, companies use old equipment, thinking that the investment in modern installations is not worth it. However, the more high-quality your technologies, the higher your profitability, productivity, and flexibility.

Today in our article, we will talk about the scanner machine. This tool appeared more than 100 years ago and is still actively used by legal, educational, advertising, and other companies. Nonetheless, technology does not stand still. People have invented an online scanner – the best alternative for scanner machines. What is the difference between a traditional scanner and a digital one?

The online scanner fits your pocket: you can convert business documents, contracts, paper notes, book pages, traveler's checks, and reports using your phone. Google is the largest company that uses the best pdf scanner app in their office. Want to know why the most recognizable corporation switched to a scanner app? We have collected ten reasons proving that an online scanner is better than a traditional one.

Scanner App Boosts Productivity

Workers are freed from time-consuming manual scanning processes by using automated scanning systems. The app can scan hundreds of papers in a matter of minutes. Thus, by saving a few hours, employees can focus on their core business, increase profits and generate new ideas for the company's development.

Scanner App Provides Good Paper Storage

If you have valuable business and legal papers, you should preserve their contents for a long time. Unfortunately, the aging process is accelerated every time employees use documents for their purposes. Purchasing a scanner app will be your best solution. Firstly, a digital scanner will save paper from physical deterioration: employees will be able to view documents in the online storage without touching them. Secondly, the online scanner has a function to improve the legibility of old printed documents, thereby saving experts from lengthy decryption.

Scanner App Free Up Working Space

The use of rooms to store business documents is not reasonable, given the high cost of renting the premises. However, scanner platforms do not take up much space: it is enough to have a smartphone or tablet. Instead of storing papers on dusty shelves, you can use online storage. Free space you can allocate for more employees.

Scanner App Guarantees High Security

Protecting printed papers in modern conditions is impossible since any employee can view such documents by going to the filing cabinet. The scanner app provides high security: the system can encrypt files, protect them with a password and store them securely in the cloud. Only you can control who can access files. In addition, at any time, you can track the actions of employees and, having noticed suspicious activity, restrict access.

Scanner App Makes Easy Communication With Employees

Using the scanner machine in the office, employees have to spend a lot of time sending papers to colleagues or partners. Online scanning simplifies file sharing: employees can send and receive files anywhere. Moreover, such platforms have teamwork functions. Employees in multiple locations can simultaneously access electronic documents, view, edit, and enhance them without reproducing information on real paper.

Scanner App Provides Audit Compliance

Regulatory compliance is the essential rule for companies that want to operate without breaking the law. The scanner app can format, index, and display files to meet the most stringent audit requirements. Thus, even if you are not strong in regulatory requirements, an online scanner will help you to polish papers. In addition, the digital scanner sends documents several times faster, accelerating the process of decision-making and approvals.

Scanner App Improves Customer Service

If your business spans multiple countries, keeping track of the quality of customer service is challenging. Regardless of how many managers will work in your company, it will not be possible to hear each customer's opinion, which means that the level of service is reduced. You can forget about sending reports, bank statements, and invoices by mail using an online scanner. The platform allows you to get valuable information about customers in the shortest possible time.

Scanner App Helps Get Rid Of Paper Clutter

Many companies believe that offices cannot exist without paper clutter, but this is not true. Clutter reduces not only productivity but also the enthusiasm of employees. The online scanner can provide a good working environment: the system prevents excess paper from accumulating. You can quickly view which documents have lost their relevance and should be deleted by opening the cloud storage. In addition, you can organize files into folders, making it easier to find the data you need.

Scanner App Takes Care Of Fast Disaster Recovery

Fires, floods, and earthquakes are natural disasters that can harm business records. Luckily, the scanner apps have emergency recovery features. You can store scanned files in the cloud, copy images to any digital media or hard drive and provide electronic security. Even if your office suffers, the papers will not deteriorate!

Scanner App Lets You Save More Trees

By scanning documents through online services, you improve the environment. Every year, office workers use about 15,000 papers. Imagine how many trees suffer to satisfy human needs. The purpose of trees is to provide clean air, but not to be cut down. The online scanner does not use real paper, thus making your business environmentally friendly.